Last Updated on August 19, 2024 by Dave Schoenbeck
Most people need help staying organized and managing tasks and deadlines. We often find that our sense of well-being and accomplishment relates to how many things we get done in a day rather than the quality of what we achieve. So, we get into checklist mode and bask in the flow of endorphins when we cross out another item on our to-do list.
“More is better” is how we keep score, but by living that way, we get caught up in urgent but not critical tasks. These tasks catch our attention and distract us from whatever we need to work on.
We would get more done at work if we focused on essential tasks rather than urgent ones.
Still, there is never enough time in a day to complete these tasks, especially not with constant reminders of the urgent but unimportant things that beg for our attention. If you want to improve productivity at work, the secret lies in re-evaluating one major bad habit: checking your email inbox.
How Can I Get More Done in a Day?
The way to get more done at work isn’t to wonder how to do more in less time. Instead, the key is to spend your time on the tasks you need to do. More often than not, responding to emails is not one of those tasks. According to Forbes, employees check their email 36 times per hour on average. This one task ultimately occupies 23% of the workday.
Instead of staying focused on the essential tasks that require a more extended period of sustained focus, we let email derail our to-do lists. Sure, we get things done, but they are only transactional accomplishments. Responding to an unimportant email gives us the feeling of accomplishment without accomplishing anything.
If you’d like to get more done at work, please close down your email and check it only at specific times during the day. Manage your team’s expectations about this rule so no one expects an instant reply. It would also help if you encouraged your employees to try this technique. You’ll find it easier for everyone to do more at work when they have permission to focus.
It will be hard to disconnect at first. No one wants to feel out of the loop, but I promise that your colleagues will find you if there is a real emergency. You might be surprised to find out how many “urgent” emails were never very urgent. And you’ll be happy to discover how much time you have in your workday.
If you want to get more done at work, I can help. Sign up for my newsletter to get notified whenever I post a new blog post. Together, we can transform your leadership strategy so you’ll see results.
Coach Dave
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